Here at Training Qualifications UK, we like to make sure you’re kept aware of all the most important goings-on in the world of End-Point Assessment. With that in mind, this week we provide information about changes to our processes relating to Mapping and Tracking documents and the use of Verve EPA.

Moving forwards, using our Mapping and Tracking (M&T) documents and submitting all evidence and documents to Verve EPA will be a mandatory requirement. We will no longer access external e-portfolios.

Submitting everything through Verve EPA lessens the risk of:

  • incorrect evidence being accessed,
  • exposure of evidence, work or personal information that our End-Point Assessors should not see, and
  • evidence being missed or not located.

Using our Mapping and Tracking documents allows for the correct number of evidence items to be submitted (where these are capped) and creates a smoother and more timely assessment at EPA.

To help our Assessors identify the location of evidence quickly, you must let us know where the evidence is on a recording or in a document. If you are dealing with a recording, you should let us know the timestamp that the evidence occurs on. If it is a written document, you should let us know the page and paragraph.

This process change helps us create a fair and consistent assessment for all Apprentices and guarantee that the grade outcome awarded is reflective of the work presented.

The change will come into effect from Wednesday 1st September 2021 for all centres.

If you have any questions, please contact us.

As previously communicated, on the 10th September 2020, the IfATE published an amended version of the Assessment Plan for the Level 3 Business Administrator standard, version 1.0 ST0070/AP03. 

The new Assessment Plan (Ref AP03) can be found on the IfATE website here.

Support materials are live on Verve EPA. Updated Process training will be facilitated and dates will be offered to applicable centres over the next few weeks. In the meantime, TQUK has recorded a short overview of the changes within this Assessment Plan update which you can access via Verve EPA. To do this, follow the below process:

  • Click Support Material
  • Click view
  • Click standard
  • Click Business Administrator (version 2)

Verve EPA  now supports two concurrent standards, reflecting each assessment plan version:

  • Business Administrator (Legacy)
  • Business Administrator (New version 1.0 Ref AP03) 

Registrations – What you need to know!

With immediate effect, any new registrations made with TQUK must be on the Business Administrator (new V1.0 Ref AP03) Standard. 

If you require support with this process, feel free to contact us and a member of the team will be happy to help.

This updated version (V1.0 Ref AP03) applies to all Apprentices who started their Apprenticeship programme on or after 10th September 2020. 

Please note: all Apprentices currently registered with TQUK on VERVE that have a start date of on or after 10th September 2020 will automatically be transferred to this new version of the assessment plan on the 12th January 2022, unless we are notified of an exceptional circumstance before this date.

Exceptional Circumstances

Any Gateway submissions from the 12th January 2022 must be under the new version of the Assessment Plan (V1.0 Ref AP03).

If you have an exceptional circumstance you wish to be considered for an Apprentice to remain on the Legacy standard after the 12th January 2022, please submit this request as soon as possible to epasupport@tquk.org, with your reasons for this. 

Exceptional circumstances for Apprentices to remain on the Legacy standard after the 12th January 2022 will be considered based upon the Apprentice start date and registration dates. All exceptional circumstances will be reviewed on a case-by-case basis and must be submitted and approved by TQUK by Friday 17th December 2021.

Question and Answers 

Question:   Which assessment plan will my Apprentice be assessed against?

Answer: If your Apprentice commenced with their apprenticeship programme before 10th September 2020, they will be assessed against the Legacy assessment plan if they progress through Gateway before 12th January 2022. 

If your Apprentice commenced with their apprenticeship programme on or after 10th September 2020 they will automatically be registered or transferred to the New version of the assessment plan, V1.0 Ref AP03 against which they will be assessed. 

Question: My Apprentice started their apprenticeship programme before 10th September 2020, can they opt to be assessed against the New version of the assessment plan, V1.0 Ref AP03?

Answer: All Apprentices registered against the Legacy version of the assessment plan are now able to be transferred to the New version of the assessment plan (V1.0 Ref AP03) by simply using the Change of Circumstance process on Verve EPA. 

Question: My Apprentice has prepared their Portfolio of Evidence and Project Presentation in line with the legacy assessment plan. Does this mean they must redo their evidence in line with the new version? 

Answer: No, the previous version assessed the same KSBs in both components, therefore the only change will be what the Apprentice selects to be assessed in either the Portfolio Interview or the Project Presentation with Q&A, rather than both which was expected in the previous version. Please do ensure your Apprentice is registered against the correct version of the plan on Verve EPA to avoid any confusion or delay.

To confirm, whilst there has been a version change to the Assessment Plan, there has been no change to the Standard, should an Apprentice prefer to be assessed against the New version. They will not be disadvantaged in changing their assessment plan version, we simply request that our Centres update their Registration in Verve EPA.

Please see our guidance document on Verve EPA titled, Change of Circumstance – Verve EPA Process Guidance.

Question– Will this change alter the fee TQUK charges for this standard?

Answer– No. The funding band allocation remains the same and upon review of the new assessment plan, we feel comfortable that we do not need to alter our EPA fee. Please visit our website for a full breakdown of costs for this standard

At Training Qualifications UK, we’re always working to provide the best experience for your Apprentices.

Initial feedback strongly suggests that Apprentices who attend the Assessment Planning Meeting with their End-Point Assessor prior to undertaking their Situational Judgement Test feel more prepared and therefore have a better overall assessment experience.

Therefore, to give all CYPFM Apprentices the best opportunity to ask questions, prepare and complete the End-Point Assessment successfully, we’ve extended the time required between Gateway and the Situational Judgement Test from 5 working days to 10 working days. 

This change aims to support Apprentices in undertaking their Situational Judgement Test in a timely manner while also permitting the Assessment Planning Meeting to take place prior to the test.

This change is reflected within an updated Gateway Meeting Form and Flowchart, these now can be downloaded from Verve EPA under the standard specific support material.

This process will start on the 16th August. And please note that this is just for CYPFM Apprentices.

We hope this amendment will bring a positive change to you and your Apprentices’ experience for this Standard, and hopefully, we will see more successful outcomes.

Should you have any questions in relation to this alteration in the booking process, please email us at epasupport@tquk.org and a member of the team will be happy to support you.

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